Faculty & Staff Resources
Travel
All requests to travel must be authorized in advance.
Form Instructions
- Travel days is the number of days that you will be traveling for UND business. Personal days is the number of days you are spending on personal time on either end of the UND business travel.
- Please be sure to attach an agenda/brochure/email invitation or another form of documentation that proves the business purpose of this travel. If it’s available online only, please put the link in the Notes section at the bottom of the form.
- In the lodging section, please be sure to list the total including any taxes/fees.
- The meals section will be completed by the travel coordinator based on the destination’s per diem rates.
- If you choose the PCard option on any item, the travel coordinator will contact you when the travel request form has been fully approved to coordinate those purchases.
- If you choose the State Fleet option for mileage, the travel coordinator will contact you with additional information and the State Fleet request form.
Grant Related Travel
- Questions can be directed to Miranda Koster, miranda.koster@UND.edu
Other Travel
- Questions can be directed to Andrea Arellano, andrea.arellano@UND.edu
After your travel has occurred, fill out the Travel Reimbursement form to request reimbursement. Please include all receipts (except for meals as that is paid on a per diem). A receipt should include the following items:
- Your name
- The name of the vendor you paid
- The item you purchased
- The dollar amount you paid
- Either a $0 balance or the last 4 digits of your card used to pay for the total
If any of the above information is missing, we cannot accept it as a receipt and a Missing Receipt form will need to be filled out. Be sure to include a screenshot of the line item from your bank statement to prove that you yourself paid for the item.
Purchases
All purchase requests must be authorized in advance to ensure that the purchase is allowed under the appropriate guidelines and to ensure funding availability.
Please use the CNPD Grant Purchase Request Form to request the purchase of items related to grants, seed awards, start up funds or F&A funds.
- For questions on grant funding, contact: Miranda Koster, Accounting and Grants Specialist, miranda.koster@UND.edu
- For questions on purchasing, contact: Andrea Arellano, Account Technician, andrea.arellano@UND.edu
Please use the CNPD Purchase Request Form to request the purchase of all other items.
- For questions on purchasing, contact: Andrea Arellano, Account Technician, andrea.arellano@UND.edu
Leave Request
Marketing and Event Support
For questions, contact Jen Koller, Marketing & Communications Coordinator, jen.koller@UND.edu
Before planning any event, please review UND Event Guidelines and UND Events Policies to gain familiarity with university event processes and to answer some of your questions.
Getting Started
Consider the following questions before committing time and financial resources to your event.
Goal
Why are you planning this event? Who is this event for? What do you hope to achieve?
Budget
How are you funding this event?
Timing
Are you allowing enough time to plan a successful event? Consider your target speakers and their availability, as well as your needs for volunteers, a venue, catering, event promotion, etc. This process should start two months in advance, but for large-scale events, ideally a semester prior.
Outline Your Event
Draft a paragraph that will guide your planning for this event.
- Title: What is the name of your event?
- Purpose: Spell out the purpose of the event, highlights, and why people should care.
- Audience: Detail who the audience is (faculty, staff, students, community, etc.).
- Event Type: Determine if your event will be in-person, virtual, or hybrid.
- When: Plan a date/time for your event that makes sense for your target audience.
Book Your Event
Venue
Your first reservation should be to secure your event space.
Once your venue is secured, discuss location needs with your contact, including:
- Staging, like a podium, riser or backdrop
- Tables and chairs
Catering
University Catering is the official provider of food and beverage services for the University.
Event planners may opt for alternate catering options if the cost is less than $500. If catering costs are expected to exceed $500, UND policy requires the use of University Catering.
Catering orders must be placed at least 2-3 weeks before an event.
UND Event Approval Request Form
The Event Approval Request Form must be completed and submitted at least two weeks before your event.
Parking
Visit the Event Parking page to learn how to make your event accessible to all visitors. Submit the Event Parking Request Form only after you have completed the Event Approval Request Form.
Event Support
Zoom/Streaming
If you are hosting a virtual or hybrid event that requires a webinar license or streaming support, please visit UIT to submit a Zoom Webinar or Technical Event Request.
Materials & Signage
Do you need materials for your event, such as flyers, signage, swag, or tablecloths? Jump to the sections below to learn more about what options are available to you.
- Request CNPD SWAG and other Event Items
- Request CNPD Marketing & Communications Support for event planning, alumni communications, graphic design, or other event support needs
- UND Marketing Templates for PowerPoint, Word, and more
- CNPD Branded Signage to print your own signage with Adobe Express Template
Promote Your Event
There are many ways to promote your event on and beyond campus, including:
- UND Events Calendar
- University Letter
- Digital Signage
- Alert to External Media
- Social Media
- Staff Chat
- UND Student Life Weekly
- Flyers
Event planners are strongly encouraged to complete the CNPD Marketing & Communications Support to request assistance in promoting their events.
Planning on a recruiting or alumni event?
CNPD faculty and staff can request small quantities of college-branded swag for recruiting or alumni events.
We also have event items for check-out. This includes college-branded tablecloths, banners, signs, backdrops, and event support items such as wagons, easels, and more.
As part of each swag request, you will be asked to submit a brief event summary following your event. This allows the college to evaluate the impact of the materials and gather insights for future budgeting and planning.
Please submit this form to allow preparation lead time: > 2 weeks before the event
You will receive a follow-up communication when the requested items are ready, and you will need to pick them up from the CNPD Dean's Office.
Request CNPD SWAG and Event Items
Swag Purchasing
Promotional products can help build awareness for the university plus a specific unit, but only if proper identification is included.
For assistance, contact the CNPD Marketing & Communications Coordinator several months in advance if you need the swag in hand.
Submit a Request for CNPD Marketing & Communications Support
The CNPD Marketing & Communications Coordinator can assist with college-related marketing needs, including design, promotion, and event communications intended for UND’s campus, community, or alumni audiences.
Event planners are strongly encouraged to complete the CNPD Marketing & Communications Support to request assistance in promoting their events.
What type of support is available?
Requests are reviewed based on scope, timing, strategic priority, and available resources. If your project can’t be completed here, we’ll connect you with other helpful UND resources.
The CNPD may be able to provide assistance with:
- Graphic Design for external/non-student communication
- Website Updates
- Event Communication Support
- Email or Media Communication Assistance
- Social Media
For large or complex events or requests, submit early.
In some cases, submitting a request may not guarantee approval.
Some requests (like classroom-only) may not be a fit.
After a form is submitted, information regarding the request may be shared with department chairs, unit directors, or others as needed.
Each month, the college sends an internal email newsletter to faculty and staff noting news, events, and accomplishments.
Submission forms are available at any time; however, deadlines for inclusion in an upcoming monthly email will be shared in the call for submissions email.
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Submit News – Share stories, publications, achievements, and upcoming events
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Faculty & Staff Spotlight – Tell us about yourself and your work
Templates
UND Branded templates for documents, flyers, and powerpoints
CNPD-Branded Signage Templates (Adobe Express)
Additional CNPD college and department-specific templates are available in the UND CNPD General Teams Channel under the Marketing folder.
Logos
- UND logos
- CNPD and department/program logos are available by contacting Jen Koller at jen.koller@UND.edu
CNPD Letterhead or Envelopes
Requests for letterhead templates can be made by contacting the CNPD Dean's Office or department admins.
College Flyers and Recruiting Materials
Digital PDFs of previously requested recruiting materials are available by contacting Jen Koller at jen.koller@UND.edu.
Other Graphics or Flyers
Requests for webpages on the CNPD main page are reviewed based on page permissions, best practices, scope, timing, strategic priority, and available resources.
Submit a Request to Update or Create a Webpage
It is recommended that faculty and staff submit their requests according to the timelines below to ensure their support requests are fulfilled.
Support from CNPD Marketing & Communications
Full Event Communication Support
For complex, ticketed, Alumni-affiliated, or RSVP-required events, or those needing multiple messages.- 10 weeks before event, communicate final event details to CNPD Marketing & Communication Coordinator
- The execution of the event is the responsibility of the requester
- Support may include:
- Save-the-date emails
- Invitations & reminders
- Social media promotion
- UND Events Calendar listing
- RSVP management
Basic Event Communication Support
For simpler or free events targeting the general public or alumni audiences with limited promotion or communication needs.- 8 weeks before event, communicate final event details to CNPD Marketing & Communication Coordinator
- The execution of the event is the responsibility of the requester
- Support may include:
- One email
- Basic social media post(s)
- UND Events Calendar listing
- Simple RSVP via Qualtrics (non-ticketed, no money collected)
Event support (4 weeks or more)
Late or last minute requests for support options may be available, but tools and resources may be limited.
Submit a Request for CNPD Marketing & Communications Support
Emailing Faculty, Staff, or Students at the CNPD
Anyone can use the CNPD listserv addresses (see the UND CNPD General Teams Channel for the address and the list serv description document).
Emailing Alumni through UND Alumni Association & Foundation
Send email communications to alumni and friends regarding events, news and activities related to the University of North Dakota. Requests must be submitted at a minimum of two weeks in advance of the delivery date.
CNPD Assistance with Emails
- 4 weeks before the ideal send date, submit a CNPD support request. Include details such as who should send the message (if department or Dean's Office), if the message needs to include a calendar invite (internal emails only), and the composed message.
- Support may include help with writing and formatting emails. It will also include facilitating submission to the UND Alumni Association
Submit a Request for CNPD Support with Alumni Email Communication
Assistance may depend on the lead time and the scope of the request.
A request may include:
- Requesting UND Marketing support
- Assistance with press releases or media relations
- Consultation
- Publishing on the CNPD blog
- Paid Advertising
- CNPD social media
Become a fan of our Facebook page, follow us Instagram, connect with us on LinkedIn, or view our videos on YouTube.
Share a story, event, or accomplishment with the CNPD community
Access links, tools, and resources to support alumni engagement efforts. Find information on staying connected, updating alumni communication preferences, sharing alumni news, giving opportunities, preceptor and field instructor recruitment, and Alumni Association contacts.
UND Alumni Association & Foundation Services
Access services, forms, and guidelines to support alumni engagement and fundraising efforts. Find resources for event support, e-blast communications, giving page links, fundraising initiatives, lists and reports, financial forms, fiscal year-end guidance, and campus publication platforms.